What is the procedure to get Shop and Establishment Registration?

Maximum numbers of shops, cafes, restaurants, hotels, etc. in India are regulated under the Shop and Establishment Act. The process of Shop and Establishment Registration varies from state to state in the country, and also the rules and regulations vary from state to state. Shop and Establishment registration license is issued to the business, trade register under the Act. It also regulates the unorganized and organized sector in India and keeps checking on the working conditions of the workplace. Scroll down to check more information regarding the process of Shop and Establishment Registration in India.

Who can obtain the Shop and Establishment License in India?

Below you can check who can obtain Shop and Establishment License in India:

• Service Centers.
• Hotels.
• Entertainment houses.
• Amusement Parks.
• Warehouses, Godowns, and Store-rooms.
• Hotels, shops, and restaurants.
• Wholesalers or the retailer’s shops and establishments.

What are the essential documents required for Shop and Establishment Registration?

Following are the list of all the necessary documents required for Shop and Establishment Registration in India:

• Identity proof of the company or employer such as PAN card, Aadhar card, Voter ID, Driving License, etc.
• Passport size photo of the employer.
• The latest photo of shop/establishment along with the employer.
• Submit a copy of the rent agreement (in case of rented property).
• Any utility bill of the working place.

Other documents required as per the business entity or establishment:

• ROC.
• MoA (Memorandum of Association).
• List of all the members and Chairman.
• Address proof.
• Partnership deed along with other information like name, company's name, the signature of the partner and the share percentage of partners.
• A copy of RBI (Reserve Bank of India) permission.
• COI as per the Companies Act.
• Registration certificate issued by the charity commissioner.
• RTO Transportation Permit.
• FSSAI License.
• Drug License.
• Copy of collector permission.
• IEC certificate.
• Certificate issued to the share broker by SEBI.
• The license issued by the Police for opening services related to security.
• No Objection Certificate by the police for cybercafé.

What is the process of Shop and Establishment Registration?

Following are the step to obtain the Shop and Establishment Registration Certificate in India:

Step 1: Download the Form

Download the form from the respective states official website in which your shop is located.

Step 2: Fill all the important details in the form

After downloading the application form, you must have to fill all the details mentioned in the form, such as:

• Name of the Shop or Establishment.
• Name of the employer.
• Details of the employer.
• Details and the name of the employees at that time.
• Registered shop or establishment address along with NOC or rent agreement.
• PAN card of the employer.

Step 3: Submit the Application form

After filling all the essential information in the application form, then submit it to the Chief Inspector of the Shop and Establishment Act along with the prescribed fees.

Step 4: Verification of all the documents along with the application

After submitting the application form and documents, the higher authorities will verify the application and documents.

Step 5: Issuance of the Certificate

After the verification, the certificate will be issued to the designated shop or establishment. And, it takes around 15-20 working days for the physical verification and issuance of the certificate. However, the processing period varies from one state to another.

Note:

• The fees for Shop and Establishment Registration vary from one state to another state.
• In major cities, the registration process, including physical verification, may take around 15 to 20 working days. It may take a longer time; it depends upon the state where you want to establish your business.

Renewal Process of Shop and Establishment Registration in India

The renewal of Shop and Establishment is mandatory after the expiry of the license. For this, you can hire an expert who knows all the laws regarding the same.

Below is the procedure for the renewal of Shop and Establishment License in a state:

1. Go to the individual state site for login under the Shop and Establishment Act.
2. Then, enter your user ID and password which was received at the time of registration.
3. Select the registering procedure as an Organization or individual.
4. Then, click on the renewal of your license.
5. Again upload all the documents as mentioned below:

• PAN card of all the proposed Directors/Partners.
• Sale Deed or Rent Agreement of the commercial space.
• A detailed list of a number of employees on the premises.
• Establishment name.
• Voter Id/Driving License/Passport.
• Latest passport-sized photographs of all the designated Directors/Partners.

6. After uploading all the documents, pay the renewal fees (fees may vary from a different state to state).
7. Then, regularly check the application status. After submission of the application, the status will show “Under Scrutiny” and check daily until the status turns completed.
8. After that, you can download the certificate from the individual state site.

Note: The procedure of the renewal of a license may vary from state to state.

Things to be kept in mind after the Shop and Establishment Registration

Following are some vital things that you should keep in mind after the Shop and Establishment Registration in India:

• Always be prepared for the inspector visit at the establishment.
• It is important to display the registration certificate in the shop where everyone can easily see and access the certificate.
• If you want to change anything regarding the number of employees’ addition or the expiry, the renewal of the license is must.
• If you want to change any details or information about the establishment, then inform the inspector before 15 days of the closure.
• Every different state in the country has set different guideline and rules & regulations for the registration under the Act, however, the basic procedure of registration remains the same.
• In-Shop and Establishment Act, it is compulsory that every business in India gets approval from the Department of Labour of the particular state.

Conclusion

It is cleared from above that the Shop and Establishment registration is mandatory for every establishment in India. It keeps records regarding details of employment, deductions, fines, salary, holidays, etc. but the requirements vary from state to state. For the registration, you can hire an experienced consultant who knows the process and must aware of state laws; it helps you to complete the Shop and Establishment registration process smoothly.